Final Paper Preparation and Submission
Instructions
Dear Author,
Congratulations for the acceptance of your paper for publication in the proceedings of the 2024 International Conference on Computer, Information, and Telecommunication Systems to be held on July 17-19, 2024.
The following information is provided to help you in the preparation
and submission of your final paper as it will be published in the
proceedings of CITS 2024. Please follow all STEPs to
ensure the submission process is completed successfully.
STEP 1: Important Dates and Information
- At least one author per paper must pay the registration
fee. Registration is
required for the publication of your paper; failure to register will
result in your paper being removed from the proceedings.
- Final manuscripts must be submitted by June 25, 2024
(Hard deadline).
- IEEE copyright transfer form must be submitted by June 25, 2024
(Hard deadline).
STEP 2: Formatting Your Paper
The papers of CITS 2024 will be electronically published by IEEE Xplore. This means that accepted papers must exactly fulfil the IEEE requirements regarding the final submitted version. The maximum length is 8 pages. Extra pages will be charged extra
fees.
Please follow strictly the following steps:
- If authors want to designate a corresponding author, then put an asterisk on his/her name or email. For example: name1, name2* (in this case, name2 is the corresponding author).
- Modify your paper according the reviewers comments and
generate the Camera-Ready version of your paper using one of these NEW
templates (use A4 paper size templates, no page
numbers, no headers).
- Add the copyright notice (MANDATORY) in the footer of the first page of your paper. In the rest of the pages, the footer will be blank. Select one of these according to your case:
- For papers in which all authors are employed by the US government, the copyright notice is:
- U.S. Government work not
protected by U.S. copyright
- For papers in which all authors are employed by a Crown government (UK, Canada, and Australia), the copyright notice is:
- 979-8-3503-5909-1/24/$31.00 ©2024 Crown
- For papers in which all authors are employed by the European Union, the copyright notice is:
- 979-8-3503-5909-1/24/$31.00 ©2024 European Union
- For all other papers the copyright notice is:
- 979-8-3503-5909-1/24/$31.00 ©2024 IEEE
- Generate a PDF version of your Camera-Ready paper from step 1
and validate it using the PDF eXpress tool. (You can also use PDF
eXpress tool to generate the PDF version). Please go to the IEEE
PDF eXpress site at https://ieee-pdf-express.org/ (The site is available since June 15th, 2024):
- First-time users:
- Click "Don't have an account? Create account".
- Enter 61189X for the Conference ID,
your email address, and choose a new password. Continue to
enter information as prompted.
- Continue to enter information as prompted.
An Online confirmation will be displayed and an email confirmation will be sent verifying your account setup.
- Once verified, log on it and fill in your personal information.
- Previous users of PDF eXpress need to follow the above steps, but should enter the same password that
was used for previous conferences. Verify that your contact information is valid.
- Click "Dashboard" in the left menu bar.
- For each conference paper, click "Create New
Title".
- Enter the title of your submission in the field provided, and the next screen will allow you to upload your PDF file or
Source Files for Conversion.
- Indicate platform, source file type (if applicable), click
Browse and navigate to file, and click "Continue". You will receive online and email confirmation of
successful upload.
- You will receive an email with your Checked PDF or IEEE PDF
eXpress-converted PDF attached. If you submitted a PDF for
Checking, the email will show if your file passed or failed.
- If the PDF submitted fails the PDF check:
- Submit your source file for conversion by clicking Try again, then Submit Source Files for
conversion, or,
- Download and Read the error, then click the icons in front of the error to get information on
possible solutions or,
- "Request Technical Help" through your
account.
- If you are not satisfied with the IEEE PDF
eXpress-converted PDF:
- Resubmit your source file with corrections (Try
again, then Submit Source Files for
Conversion), or,
- Submit a PDF by clicking Try again, then Submit PDF for Checking, or,
- "Request a Manual Conversion" through your
account.
- If the PDF submitted passed the PDF Check, or
you are satisfied with your IEEE PDF eXpress-converted
PDF then:
- Please submitt your IEEE Xplore compatible pdf received by email
from IEEE pdf eXpress, by following the next steps.
- If you have any questions, please do not hesitate to contact your
editor or the IEEE PDF help desk at Publications Support Center .
Important note: PDF eXpress is not a file
submission system and does not capture files. An author's file
simply passes through the system returning a PDF file or an error report.
After using PDF eXpress you will still need to submit the IEEE
Xplore-compatible PDF file of your final paper later in this publication
submission process (see Step 5).
ATTENTION: Papers not using the right template or
that do not pass the IEEE PDF eXpress checklist will be excluded from the conference and the proceedings.
STEP 3: Renaming your PDF File for Submission
Once your paper has been converted into an IEEE Xplore-compatible PDF
file, you will need to rename your file for final submission as follows:
Paper with EDAS number:
Paper name: 1234567890_surname.pdf
where 1234567890 is your EDAS paper number (contained in the
acknowledgement message to your submission) and surname is the author's
last name.
Example: If author John Brown has EDAS paper number 1234567890
accepted, the name of the file should be:
Paper: 1234567890_brown.pdf
STEP 4: Submitting a Signed Copyright Release Form
Copyright Form: Every CITS 2024 paper
accepted for presentation and publication MUST have attached to it
an IEEE Copyright transfer form. You are required to submit the
IEEE Copyright transfer form by June 25, 2024.
Failure to submit the IEEE Copyright transfer form by the deadline will
result in an automatic withdrawal of your paper for presentation and
publication.
- Go to the
on-line submission system EDAS and log-in using
your EDAS account (this should be the same account you have used to
submit the initial and final papers). Your username will be your email. If
you cannot remember your password then ask EDAS to email it to you by
following the link EDAS PASSWORD RESET.
- Click on
the "My Papers" menu item at the top of the page. This
will produce a list of all your papers on the EDAS system.
- Click on
the title of the paper that you want to submit the copyright form for.
This will take you to the individual paper page that contains all details
of the paper.
- Click on the
icon within the "Copyright
form" field. You will be redirected to the IEEE Electronic Copyright Form website. Please provide carefully the answers that best apply to you. Once the copyright form has been successfully recorded, you will receive a confirmation email.
- Note: If one of the author is authorized to sign the copyright on behalf of all the authors, the copyright form shall be submitted by that author. Otherwise, answer “Yes” when asked “Should another Author or Corporate Officer complete the electronic Copyright Form?” and ensure the other authors complete this process.
- Additional information can be found here.
STEP 5: Final Paper and File Submission.
Final
Paper Submission: You are required to submit the IEEE
Xplore-compliant PDF file of your final paper by June 25, 2024(Hard deadline). Failure to meet the deadline will result in an
automatic withdrawal of your paper for presentation and
publication.
Please follow
the steps below to submit your final paper electronically:
- Go to the
on-line submission system EDAS and log-in using your EDAS account (this should be the same account
you have used to submit the initial paper proposal). Your username
will be your email. If you cannot remember your password then ask EDAS
to email it to you by following the link EDAS PASSWORD RESET.
- Click on the "My Papers"
menu item at the top of the page. This will produce a list of all your
papers on the EDAS system.
- Click on the title of the
paper that you want to submit. This will take you to the individual
paper page that contains all details of the paper.
- Make sure that all author
information are stored correctly on EDAS and matches the information
on the PDF file. Author information (e.g. names, affiliations, etc.)
that will appear in conference publications and materials (e.g.
Proceedings, CD-ROM, badges, etc.) will be taken from the EDAS system
and not from the submitted PDF file. In particular:
- Make sure
that ALL paper's authors are included on the author list on EDAS. If you
need to add/delete an author then click on the "Add Author" icon within the "Authors" field
- Make sure that the order
of authors on EDAS is correct. If you need to change the order of
authors then click on the "Move Author Up" and "Move Author Down" icons within the "Authors" field.
- Make sure that all authors
update their profile (affiliation, email, country, etc.) on the EDAS
system. To achieve this, the author needs to log-in to his/her EDAS
account and click on the "My Profile" menu at the the top of the
page.
- Make sure that all paper's information is stored correctly on EDAS and matches the information
on the PDF file. Paper information (title, abstract, keywords) that
will appear in conference publications (e.g. book of abstracts,
proceedings, CD-ROM, etc.) will be taken from the EDAS system and not
from the submitted PDF file. If you need to modify paper information
then click on the "Edit" icon next to the "Title" / "Abstract" / "Keywords"
field.
- Click on the "Upload
Manuscript" icon within the "Final Manuscript" field. This will take you to
a new page. Click on the "Browse" button and browse to your IEEE
Xplore-compliant final PDF file. Click on the "Upload Manuscript"
button to upload the selected file to the system. Depending on the size of your file and your
Internet connection speed, the file upload may take a few minutes. If
the file is uploaded successfully then a confirmation message will be
displayed. You will also receive an e-mail confirmation with the details
of your submission. If you do not see the confirmation page after
uploading your file, you may not have successfully completed your file
upload. If you encounter issues, please contact the Publication Chair.
Final
Paper Inspection
Similar to the proposal submission, your
final document will be checked to ensure that it meets all formatting
and compatibility requirements to be included in a visually pleasing and
IEEE Xplore-compliant proceedings. If we encounter errors in the
appearance or compatibility of your document file, you will be contacted
by email.
Please make sure that the final version of your accepted paper is very similar to the original submitted accepted version with at least 80% similarity index. This will be checked by EDAS system. The conference will withdraw any paper that does not meet this requirement. Please contact Publication Chair if you have any related question: (guoyu@ustb.edu.cn).
In order to prevent against plagiarism, all accepted paper will be inspected with IEEE CrossCheck in order to find similarities with others papers already published. Please, guarantee the originality of your work and keep the similarity index below 30%. On the contrary, you will be contacted by email for correcting your paper. All papers with higher similarity index will be dropped from conference program and conference proceedings.